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Jira for Complex Clinical Trial - WU Med School

St. Louis
Mon, Mar 25, 2019, 6:00 PM (CDT)

52 RSVP'ed

About this event

Jira for Clinical Trial at Washington University School of Medicine

Presentation on Monday, March 25, 6-8pm
"Managing a Dual Drug Clinical Trial with Jira"

This is an exciting opportunity for St. Louis AUG members to hear about how a complicated multi-drug clinical trial – far more complicated than single drug trials – was managed using Atlassian Jira at Washington University Medical School (WUMED).

Even if you aren’t in the health field, this presentation - which gives a glimpse into what Jira experts know, that Jira can be utilized for a wide variety of purposes - is bound to give you valuable takeaways.

Come on out to hear Jessi Smith, a WUMED Senior Clinical Research Coordinator and Michael March, Head of Atlassian Services at Isos Technology present “Managing a Dual Drug Clinical Trial with Jira”.  See Jessi and Michael’s full bios below in the Presenters section.

Let’s come out to hear and support them. 


MEETING SPOT.   To clear up confusion, the meeting is on Webster U's main campus in Webster Groves and NOT at Washington University.

The meeting will be held on the main Webster U. campus at their East Academic Building - a LEED level gold certified building (learn more).   

Address: 539 Garden Ave in Webster Groves (63119).   The address is also listed at the bottom of this page.

FREE PARKING. Parking is free at the Garden Ave. parking garage right across the street.

See more info - including a detailed topic listing and session abstract - below.



Jessi and Michael’s presentation was accepted for the 2019 Atlassian Summit in early April! This is a sneak preview of their full-length presentation that is scheduled for 40 minutes including Q&A. 

 High-level takeaways include:

  • Introduction of non-conventional approaches to tracking methodologies in Jira
  • Autogeneration of tasks and scheduled events on workflow changes
  • Using JIRA for complex data tracking

Topic Listing

  • Differences between this study and a single drug study
  • Limitations of standard methodologies.
  • How Jira was set up to track participants as issues
  • Automation creating calendar events on workflow changes
  • Creation of issues mapping to calendar events
  • Usage of Team Calendars
  • Managing protocols as workflows
  • Using Confluence for document tracking and authoring
  • Jira as an email aggregator

Presentation Abstract

Managing a clinical drug trial is a complicated endeavor, filled with complex recording, scheduling and reporting requirements. The effort becomes more convoluted when the trial involves multiple drugs from multiple manufacturers. Though tools and methodologies are readily available for single drug trials, approaches to multi-drug trials are generally a cobbling together of tools and methodologies that may not be optimal.

Fortunately Jira is an ideal tool for managing more complex clinical trials. In this presentation, we will show how Jira was tailored to track the full path of a multi-year, multi-drug clinical trial. Leveraging Jira workflows and automation, a solution was crafted to track all stages of the trial, handle issue and schedule creation based on required protocols, and provide traceability.

Skyline image courtesy of WUMED's website (thank you!)


  • Jessi Smith

    Jessi Smith

    Washington University Medical School

    Senior Clinical Research Coordinator

    See Bio
  • Michael March

    Michael March

    Isos Technology

    Head of Atlassian Services

    See Bio


Monday, Mar 25
6:00 PM - 8:00 PM (CDT)


Webster University - East Academic Building
539 Garden Ave Webster Groves63119

Group Leader

  • Tom Crespi

    Tom Crespi

    Oasis Digital

    Atlassian User Group Leader

    View Profile

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